Convention
We produce the opportunities for human communication of the next generation.
There are various different types of conventions-technology seminars, incentive conferences, sales conferences, executive conferences, workshops and exhibitions-just to mention a few.
Each event is so varied that the know-how obtained from staging one type of event cannot always be counted on when staging a different type of event. Client needs and staging methods differ with each event, so a flexible approach is required.
Our policy is to grasp fully customer needs and satisfy each and every one of them.
Procom International has the flexibility and expertise needed to bring out the very best of any event.
Conference Preparation
- Selection of meeting venue options (recommendations of suitable venues from our meeting venue database according to the purpose)
- Budget planning & financial/accounting administration (cash flow planning, cash flow management, etc.)
- Preparation and management of entire schedules (detailed scheduling from preparations to post-event administration)
- Support for fund-raising (preparation of sponsorship prospectus, depositing management, follow-pu on potential contributors, notification of contribution receipt, production of thank-you letters, etc.)
- Planning and preparation of printed materials (preparation of invitation letters and posters, abstract submissions, production of abstract books and proceedings, etc.).
- Website creation (provision of various online forms)
- Abstract acceptance & management (database management for participants and abstracts using managing software)
- Management and operation of participant registration information
- Support of related committees (committee meeting notifications, preparation of meeting materials, preparation of meeting minutes, etc.)
Event Operation
- Provision and management of event operation staff for the day of the event (staff responsible for reception desk, PC center operation and party/reception)
- Setting up and managing catering and coffee services
- Network installation and management
- Preparation and installation of signboards and display boards
- Equipment rental (computer presentation equipment, video equipment, and portable simultaneous interpretation equipment).
- Planning, preparation, setup and management of small exhibition spaces
- Tour planning and operation (planning and operation of facility visits and various sightseeing tours)
- Setup and management of poster sessions
- Arrangement and management of accommodations
Management of Secretariat Services
- Memebership database management (updating admission, withdrawal and change of membership information)
- Procesure of joining/cancelling membership, management of member list, inquiry responses, collection of membership fees
- Sending out journals, circulars, etc.
- Accounting management
- Organization and management of committee meetings
- Preparation and submission of application documents, negociations with relevant agencies, etc.
Post-Event Follow-Up
- Audio typing
- Questionnaire survey tabulation
- Preparation of accounts and financial statements
- Preparation of reports
- Preparation and mailing of thank-you letters
- Webcasting
[Contact Us]:
Procom International Co., Ltd.
Convention Department
TEL：03-5520-8821
FAX：03-5520-8820
E-mail：event-contact@procomu.jp